Insaan Group (“Insaan” “we,” or “us”) values our generous supporters and is committed to respecting the privacy of our donors. This Donor Privacy Policy supplements our Website User and the Videography / Photography Consent Form Privacy Policy (“Insaan Website and Consent Form Privacy Policy”), and provides specific information regarding how we handle your data when you make a donation. We may therefore process donor information in accordance with the organization-wide policy except as otherwise described below.

You represent and warrant to Insaan that the donor information you provide is true and that you are authorized to use the applicable means of payment to make your donation. You agree that all donation payments are final and will not be refunded unless Insaan, in its sole discretion, agrees to issue a refund.

Donor Information You Provide

The donor information you provide us and that we maintain in our secure donor database may include:

●      Contact Information, such as your name, address, phone number, and email address.

●      Donation Information, such as the amount, date, and donation method.

●      Communications, Interests, and Donation Preferences, including any requests or comments received or preferences on receiving updates.

●      Payment Information, including payment card information and billing information, in order to allow our third-party payment processor, Stripe, to process your donation via our website. Insaan does not retain payment information once processed nor do we save payment information in our donor database. To learn more about how Stripe uses your payment information, please review Stripe’s privacy policy. If you choose to donate to us through a third party crowdfunding platform, please note that we would be subject to the third party’s terms of service and privacy policy.

How We Use Donor Information

We use donor information to process your donation, and for other purposes such as issuing acknowledgment and receipts for donations, thanking and communicating with donors regarding their support, providing program updates, informing donors of new ways to support Insaan’s work, and tracking and analyzing donor data. 

We may also use donor information as described in the Insaan Website and Consent Form Privacy Policy.

However, please note that:

• We do not sell or lease donor information in any form. 

• We do not send communications to our donors on behalf of other organizations.

• Aggregated categorical information about donations, such as the total amounts of in-kind versus financial donations, may be stored on Insaan’s online information management system.

• We may use donor information to comply with rules and regulations governing IRS 501(c)(3) financial reporting, and reporting requirements related to specific grants and contributions made to Insaan.

• We adhere to any donor requests for anonymity and only recognize donors by name in our annual report who have not requested anonymity. If you do not want to be recognized in a future annual report for your donation, please email: farahnaz@insaangroup.org.

Insaan donors can opt out of receiving any donor communications at any time. If you would like to do so, or have any other questions regarding the Donor Privacy Policy, please email: farahnaz@insaangroup.org.

More Information

For more information on Insaan’s privacy practices, please review the Insaan website (www.insaangroup.org) and Consent Form Privacy Policy.

Insaan is committed to a diverse, inclusive, and equitable environment where all board members, staff, volunteers, and members feel respected and valued regardless of gender, age, race, ethnicity, national origin, sexual orientation or identity, disability, education, or any other bias.

We are committed to being non-discriminatory and providing equal opportunities for employment, volunteering, and advancement in all areas of our work.

We respect the value that diverse life experiences bring to our board and leadership and we strive to listen to their views and give them value.

We are committed to modeling diversity, inclusion, and equity and maintaining fair and equal treatment for all.

Our board’s philosophy on our goals to provide informed leadership for diversity, inclusion, and equity include:

• We will strive to see diversity, inclusion, and equity in connection with our vision and mission for the benefit of those we serve.

• We aim to recognize and address inequities in our policies, programs, and services.

• We promise to investigate underlying assumptions that interfere with our diversity policy.

• We commit to advocating for systemic inequities that impact our work at the board level and address it according to this policy and in accordance with our mission.

• We commit to challenging commonly accepted notions about what constitutes strong leadership within our organization.

• We commit to being transparent about diversity in all our interactions.

• We commit to leading with respect and through inclusion and we encourage all employees and volunteers to express this in their work within our organization.

Article 1. Purpose

The purpose of the conflict of interest policy is to protect this tax-exempt organization’s (Organization) interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the Organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Article II. Definitions

1. Interested Person

Any director, principal officer, or member of a committee with governing board delegated powers, which has a direct or indirect financial interest, as defined below, is an interested person.

1. Financial Interest

A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

1. An ownership or investment interest in any entity with which the Organization has a transaction or arrangement,

2. A compensation arrangement with the Organization or with any entity or individual with which the Organization has a transaction or arrangement, or

3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Organization is negotiating a transaction or arrangement.

4. An ownership or investment in, or compensation arrangement with, any entity or individual that would accrue or vest, or to which such person would otherwise become entitled, upon the consummation of any transaction or arrangement with the Organization.

Compensation includes direct and indirect remuneration as well as gifts or favors that are substantial.

A financial interest is not necessarily a conflict of interest. Under Article III, Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.

Paper documents which are not to be retained in the firm’s files must be shredded if they contain confidential information, business proprietary, and/or other sensitive data.  Any paper with a social security number, federal ID number or other such information that could reasonably be used to identify a person or corporate entity must be disposed of in this way.  Electronic materials are to be destroyed by either deleting them from the medium on which they are stored or destroying the medium (e.g. disk). Any exceptions to the above procedures must be approved by Insaan Group’s Chief Executive Officer in writing.

Should Insaan Group become aware or reasonably anticipate that a government agency is conducting or will imminently conduct an investigation of Insaan Group or a client or that a private litigation is pending or threatened, even if Insaan Group is not a party, Insaan Group shall immediately suspend any scheduled document destruction and take affirmative steps, including notification to all staff, to retain all related records even though no request has been made for such records (e.g. subpoena, discovery request, etc).  Failure to do so may result in violations of state or federal law or may result in court citation of Insaan Group and/or individual persons.

“Improper Activities” include, but are not limited to, (i) questionable accounting, internal accounting controls or auditing matters; (ii) public disclosures made by Insaan that may not be complete or accurate; (iii) violations of federal or state laws or regulations applicable to Insaan; (iv) fraud, wire fraud, mail fraud, bank fraud, or any other fraud against Insaan; (v) forgery or alteration of documents; (vi) misappropriation or misuse of Insaan resources, such as funds or other assets; (vii) authorizing the receipt of compensation for goods not received or services not performed; or (viii) any other activity by an employee that is undertaken in the performance of the employee’s official duties, whether or not that action is within the scope of the employee’s employment, and that is in violation of any state or federal law or regulation, or constitutes malfeasance, bribery, misuse of Insaan property, or willful omission to perform the employee’s duties, or involves gross misconduct.

All Reporting Persons are encouraged to report in writing and in the following order, as applicable:

• for financial/accounting matters, report to the Treasurer of Insaan’s Board of Directors or the Chairman of the Audit Committee of Insaan’s Board of Directors (the “Audit Committee”) all evidence of an Improper Activity by an Insaan employee or others acting on behalf of Insaan.

• for personnel/human resource related matters, report to the Chief Executive Officer all evidence of an Improper Activity by an Insaan employee or others acting on behalf of Insaan.

A.  No Retaliation for Employees Reporting Improper Activities

1. No Insaan employee who in good faith reports any Improper Activity in accordance with the Policy shall suffer, and shall be protected from threats of harassment, retaliation, discharge, or other types of discrimination, including, but not limited to, discrimination in compensation or other terms and conditions of employment caused by the employee’s reporting of an Improper Activity. An employee harassing, retaliating against or discriminating, or threatening to harass, retaliate against or discriminate another Insaan employee who in good faith reports any Improper Activity is subject to discipline, including, but not limited to, the termination of employment. In addition, no employee may be adversely affected because such employee refused to carry out a directive which, in fact, either constitutes or may lead to an Improper Activity.

2. However, an employee who files a report of an Improper Activity on the basis of evidence which the employee knows to be false or without a reasonable belief in the truth and accuracy of such evidence will not be protected by the Policy and may be subject to disciplinary action and legal claims.

B. Procedure

1. Reporting Improper Activities

1.1 If the Reporting Person reasonably believes that any of Insaan’s employees or others acting on behalf of Insaan have engaged in an Improper Activity, the Reporting Person should write a letter describing such Improper Activity.

1.1.1 For financial/accounting matters, the letter should be addressed to the Treasurer. If the reported Improper Activity relates to questionable accounting or auditing matters, the Reporting Person may address such report directly to the Audit Committee. Generally, reports of Improper Activities relating to questionable accounting or auditing matters may be submitted in an anonymous manner. However, reports of Improper Activities that are not related to questionable accounting or auditing matters must be signed by the Reporting Person. Anonymous reports will normally not be investigated, unless the report concerns questionable accounting or auditing matters.

1.1.2 For personnel/human resource matters, the letter should be addressed to the Chief Executive Officer. Reports of Improper Activities relating to personnel/human resource matters must be signed by the Reporting Person. Anonymous reports will normally not be investigated, unless the report concerns questionable personnel/human resource matters.

1.1.3 If the reported activity relates to both the CEO and CFO, such reports will be directed to the Secretary of the Board of Directors. The letter must be addressed to the Secretary and signed by the Reporting Person. Anonymous reports will normally not be investigated, unless the report concerns questionable accounting or auditing matters.

1.2 Insaan will also not investigate reports containing allegations of unspecified wrongdoing without verifiable evidentiary support. The report of an Improper Activity must be factual rather than speculative or conclusory, and must contain the following specific information to justify the commencement of an investigation, as described in Section IV below: (i) the alleged event, including the date and location of such event, or issue that is the subject of the report; (ii) the name of each person involved; and (iii) any additional information, documentation or other evidence available to support the report. However, Reporting Persons should refrain from (i) obtaining evidence to which they do not have a right of access; and (ii) conducting their own investigative activities.

2. Treatment and Retention of Reports of Improper Activities

2.1 The Insaan CEO, Treasurer of the Board of Directors, or Audit Committee in case of reports submitted directly to the Audit Committee, or the Secretary of the Board of Directors in case of reports submitted directly to the Secretary, will maintain a log of reports submitted pursuant to the Policy, which will track their receipt, investigation, if any, and resolution.

2.2 The report of an Improper Activity will be treated confidentially unless disclosure is required or deemed advisable by Insaan in connection with any actual or potential governmental investigation or unless advised by Insaan’s outside counsel that disclosure would be in the interest of Insaan.

2.3 The Insaan CEO, Treasurer of the Board of Directors, or the Audit Committee in case of reports submitted directly to the Chairman of the Audit Committee, or the Secretary of the Board of Directors in case of reports submitted directly to the Secretary, will evaluate each report as to whether the investigation should be conducted regarding the Improper Activity so reported. Except in case of anonymous reports, the results of such evaluation will be communicated to the Reporting Person submitting the report. Generally, the investigation of an Improper Activity, other than questionable accounting and auditing matters, shall be supervised by either Insaan CEO or a Compliance Officer designated by the Board of Directors. However, the investigation of an Improper Activity related to the questionable accounting and auditing matters shall be supervised by the Audit Committee Chair. Once a violation is found to exist, Insaan will take corrective and disciplinary actions, if appropriate.

2.4 At each meeting of the Audit Committee, the Treasurer, or the Chair of the Audit Committee in case of reports submitted directly to the Audit Committee, will prepare a report to the Audit Committee stating:

2.4.1 The nature of each report submitted during the period immediately preceding the meeting of the Audit Committee;

2.4.2 Whether or not the report resulted in the commencement of an investigation; and

2.4.3 The status of each investigation or the resolution of each report not subject to the investigation.

2.5 At each meeting of the Board of Directors, the CEO will prepare a report to the Board stating:

2.5.1 The nature of each report submitted during the period immediately preceding the meeting of the Board;

2.5.2 Whether or not the report resulted in the commencement of an investigation; and

2.5.3 The status of each investigation or the resolution of each report not subject to the investigation.

2.6 Copies of reports of Improper Activities, the logs of reports maintained in accordance with the Policy, and any documents pertaining to the resolution or investigation of the reports submitted by Reporting Persons will be retained pursuant to Insaan’s document retention policy.

This Privacy Policy describes how Insaan Group (“Insaan”, “we”, “us”, “our”) collects, uses, maintains, and shares your information in connection with data collected online and offline in relation to:

• The services we provide to users who visit our Website, located at (www.insaangroup.org ) (“Website”), (collectively, the “Website Users”); and

• Data subjects whose videography and / or photography images are taken by Insaan employees or affiliates, who sign our Videography / Photography Consent Release Form, including, in Kenya, minors under the age of eighteen whose parents / guardians sign both the Videography / Photography Consent Release Form and the Parent / Guardian Age Verification Form on their behalf (“minor data subjects”) (collectively, the (“Videography / Photography Data Subjects”).

Donors should visit our Donor Privacy Policy for more information about how we handle your data when you make a donation.

European residents can learn about their additional privacy rights in the “Notice to European Users” section below.

1. Personal Information We Collect

We collect personal information about Website Users and Videography / Photography Data Subjects. These individuals may voluntarily provide information about themselves as well as about other individuals (e.g. a parent or guardian may provide information about a Videography / Photography Data Subject who is a minor). This information may include:

Information About Website Users:

We and our service providers may use cookies, browser web storage (also known as locally stored objects, or "LSOs"), web beacons, and similar technologies to automatically collect information about your interaction with our Website through your computer or mobile device, including:

• Device data, such as your computer or mobile device operating system type and version number, manufacturer and model, device identifier, browser type, screen resolution, IP address, and general location information such as city, state or geographic area;

• Online activity data, such as the website you visited before browsing to our Website, and information about your use of and actions on our Website, including pages or screens you viewed, how long you spent on a page or screen, navigation paths between pages or screens, information about your activity on a page or screen, access times, and length of access, and how you respond to emails we send you; and

• Feedback or correspondence, such as information you provide when you contact us with questions, feedback, or otherwise correspond with us online.

Information About Videography / Photography Data Subjects:

• Demographic and contact information, such as your name, address, email address, telephone number, age, occupation / role; and

• In Kenya, demographic and contact information for minors and the minor data subject’s parent / guardian who signs the Parent / Guardian Age Verification Form, including:

  • Name of the minor and minor’s age; and

  • Name of the parent/ guardian, relationship to minor, email address and mailing address.

Information About Website Users and Videography / Photography Data Subjects:

• Third party sources. We may combine personal information we receive from you with personal information we obtain from other sources, our affiliates or partner organizations, such as:

• Crowdfunding platforms;

• Data providers; and

• Social media pages: we have pages on social media sites like YouTube, Facebook, Instagram, Twitter and LinkedIn (“Social Media Pages”). When you interact with our Social Media Pages, we will collect personal information that you elect to provide to us, such as your contact details. In addition, the companies that host our Social Media Pages may provide us with aggregate information and analytics regarding the use of our Social Media Pages.

2. How We Use Personal Information

We use the personal information of Website Users to:

• Provide marketing communications about our Website that may be of interest to you, respond to your inquiries, and send you promotional messages, advertising, surveys, and other information that may be of interest to you. We may send you direct marketing communications as permitted by law. You will have the ability to opt out of our marketing and promotional communications as described in the “Your Choices” section below;

• Contract with third-party advertising companies and social media companies to display ads on other sites. These companies may use cookies and similar technologies to collect information about our Website Users (including the Device Data and Online Activity data described above) over time across our and others’ sites or your interaction with our emails, and use that information to serve ads that they think will interest you. These ads are known as "interest-based advertisements." You can learn more about your choices for limiting interest-based advertising, in the “Your Choices” section below;

• Understand your needs and interests, and personalize your experience with the Website and our communications;

• Create anonymous data from personal information by excluding information that makes the data personally identifiable, and use that anonymous data for market research and other lawful business purposes;

• Provide support and maintenance for the Website, analyze and improve our Website; and

• To respond to your requests, questions and feedback.

We may use the personal information of Website Users and Videography / Photography Data Subjects for the following purposes:

• Research and development. We may create aggregated, de-identified or other anonymous data from personal information we collect. We may use this anonymous data and share it with third parties for our lawful business purposes, including to analyze and improve the Website and our internal policies and practices aligned with our organization’s non-profit mission;

• To Comply with Law. We use your personal information as we believe necessary or appropriate to comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities; and

• For Compliance, Fraud Prevention and Safety. We may use your personal information and disclose it to law enforcement, government authorities, and private parties as we believe necessary or appropriate to: (a) protect our, your or others’ rights, privacy, safety or property (including by making and defending legal claims); (b) enforce the terms and conditions that govern the Website; and (c) protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity.

• To communicate with donors. We may use your personal information in our communications with our donors to provide them with updates about our programming, activities and research.

3. How We Share Personal Information

Donors. For Videography / Photography Data Subjects, we may share your personal information in our communications with our donors to update and inform them about our programming and activities.

Affiliates. Our subsidiaries and affiliates, for purposes consistent with this Privacy Policy.

Partner organizations. When you visit the Website, we may share your personal information with the organizations with which we partner.

Service providers. Companies and individuals that provide the Website on our behalf or help us operate the Website (such as hosting, information technology, customer support, email delivery, and website analytics).

Professional advisors. Professional advisors, such as lawyers, auditors, bankers, and insurers, where necessary in the course of the professional services that they render to us.

Authorities and others. Law enforcement, government authorities, and private parties, as we believe in good faith to be necessary for the compliance and protection purposes described above.

Business transferees. Acquirers and other relevant participants in business transactions (or negotiations for such transactions) involving a corporate divestiture, merger, consolidation, acquisition, reorganization, sale, or other disposition of all or any portion of the organization or assets of, or equity interests in, our organization (including, in connection with a bankruptcy or similar proceedings).

4. Your Choices

Access to information. You may update or correct your information by contacting us at the contact information provided below.

Cookies. Most browser settings let you delete and reject cookies placed by websites. Many browsers accept cookies by default until you change your settings. If you do not accept cookies, you may not be able to use all functionality of the Website and it may not work properly. For more information about cookies, including how to see what cookies have been set on your browser and how to manage and delete them, visit www.allaboutcookies.org.

Opt out of marketing communications. You may opt out of marketing-related communications by following the opt-out or unsubscribe instructions contained in the marketing communication we send you.

Do Not Track. Some Internet browsers may be configured to send “Do Not Track” signals to the online websites that you visit. We currently do not respond to "Do Not Track" or similar signals. To find out more about "Do Not Track," please visit http://www.allaboutdnt.com

5. Other Sites and Website

The Website may contain links to websites and other online websites operated by third parties, including the organizations with which we partner. In addition, our content may be integrated into web pages or other online websites that are not associated with us. These links and integrations are not an endorsement of, or representation that we are affiliated with, any third party. We do not control services or online websites operated by third parties, and we are not responsible for their actions.

6. International Data Transfer

We are registered in the United States with affiliates and website providers that operate in other countries. Your personal information may therefore be processed in the United States or transferred to other locations where privacy laws may not be as protective as those in your state, province, or country.

7. Security

We employ a number of technical, organizational and physical safeguards designed to protect the personal information we collect. However, no security measures are failsafe and we cannot guarantee the security of your personal information.

8. Children

The Website is not intended for use by children under 13 years of age. If we learn that we have collected personal information through the Website from a child under 13 without the consent of the child’s parent or guardian as required by law, we will delete it.

9. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. If we make material changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy and posting it on the Website.

10. How to Contact Us

You can reach us by email at: farahnaz@insaangroup.org.

Notice to European Users

The information provided in this “Notice to European Users” section applies only to individuals in Europe.

Personal information. References to “personal information” in this Privacy Policy are equivalent to “personal data” governed by European data protection legislation.

Controller. Insaan is the controller of your personal information covered by this Privacy Policy for purposes of European data protection legislation.

Legal basis for processing. We use your personal information only as permitted by law. Our legal bases for processing the personal information described in this Privacy Policy are described in the table below.

Use for new purposes. We may use your personal information for reasons not described in this Privacy Policy where permitted by law and the reason is compatible with the purpose for which we collected it. If we need to use your personal information for an unrelated purpose, we will notify you and explain the applicable legal basis.

Sensitive personal information. We ask that you not provide us with any sensitive personal information (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) on or through the Website, in the Videography / Photography Consent Release Form, in the Parent / Guardian Consent Form, or otherwise to us.

If you provide us with any sensitive personal information when you use the Website, you must consent to our processing and use of such sensitive personal information in accordance with this Privacy Policy. If you do not consent to our processing and use of such sensitive personal information, you must not submit such sensitive personal information through our Website.

Retention. We retain personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, to establish or defend legal claims, or for fraud prevention purposes.

To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

When we no longer require the personal information we have collected about you, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. If we anonymize your personal information (so that it can no longer be associated with you), we may use this information indefinitely without further notice to you.

Cross-border Data Transfer. If we transfer your personal information from Europe to another country such that we are required to apply appropriate safeguards to your personal information under European data protection laws, we will do so. Please contact us for further information about any such transfers or the specific safeguards applied.

Your rights. Data protection laws give you certain rights regarding your personal information. If you are located in Europe, you may ask us to take the following actions in relation to your personal information that we hold:

• Access. Provide you with information about our processing of your personal information and give you access to your personal information.

• Correct. Update or correct inaccuracies in your personal information.

• Delete. Delete your personal information.

• Transfer. Transfer a machine-readable copy of your personal information to you or a third party of your choice.

• Restrict. Restrict the processing of your personal information.

• Object. Object to our reliance on our legitimate interests as the basis of our processing of your personal information that impacts your rights.

You may submit these requests by email to: farahnaz@insaangroup.org. We may request specific information from you to help us confirm your identity and process your request. Applicable law may require or permit us to decline your request. If we decline your request, we will tell you why, subject to legal restrictions. If you would like to submit a complaint about our use of your personal information or our response to your requests regarding your personal information, you may contact us or submit a complaint to the data protection regulator in your jurisdiction. You can find your data protection regulator here.

These Terms of Use (“Terms of Use”) is a binding legal contract between you (“You” or “Your”) and Insaan Group (“Insaan”, “we”, “us”, “our”). These Terms of Use govern Your access to and use of the website and offered by Insaan at www.insaangroup.org (collectively, the “Service”). By accessing or using any part of the Service, You agree and acknowledge that You will be bound by these Terms of Use. If You do not agree to these Terms of Use, permitted to use or access the Service.

Insaan may change, add or remove portions of the Terms of Use from time to time, and such changes shall become effective immediately upon posting. It is Your responsibility to review the Terms of Use prior to each use of the Service, and by continuing to use the Service, You agree to any changes, additions and removals.

Access and Use of Website

1.     Insaan Website and Service.  The Service and all of its contents are protected by copyright, trademark, service mark, trade name and other intellectual property, and are owned or controlled by Insaan, its affiliates and licensors.  Except for the limited rights to access granted in these Terms of Use, Insaan and its licensors retain all right, title and interest in the Service and all proprietary rights in the Service, including without limitation copyrights, patents, trademarks, service marks and trade names.  Insaan may change, suspend, or discontinue any aspect of the Service at any time. Insaan, its suppliers and service providers reserve all rights not granted in these Terms of Use.

2.     Right to Access. Insaan grants You a personal, revocable, nontransferable, nonexclusive right to access and use the Service for personal, non-commercial purposes, conditioned on Your continued compliance with these Terms of Use.

3.     Limitations on Access The rights granted to You in these Terms of Use is restricted as follows:

a)     Limitations on Copying and Distribution. You may download or copy downloadable items displayed on the Service for personal, non-commercial use only, provided that You maintain and display all copyright, trademark and other notices contained therein.

b)     Limitations on Use. You may use and access the Service solely for Your personal, non-commercial use. All use of the Service must be in accordance with these Terms of Use. You may not use, copy, store, reproduce, transmit, distribute, display, modify, alter, license, sublicense, or commercially exploit the Service or any contents, information, data or materials provided through the Service in any manner not expressly permitted by these Terms of Use or the Service. You may not assign, sublicense, rent, timeshare, loan, lease or otherwise transfer the Service, or directly or indirectly permit any third party to use or copy any of the Services. You may not: (i) use any “deep link”, “page scrape”, “robot”, “spider”, or other automatic device, program, script, algorithm or methodology, or any similar or equivalent manual process, to access, acquire, copy, or monitor any portion of the Service or in any way reproduce or circumvent the navigational structure or presentation of the Service to obtain or attempt to obtain any materials, documents, or information through any means not purposefully made available through the Service; (ii) attempt to gain unauthorized access to any portion or feature of the Service, including without limitation, the account of any other authorized user or any other systems or networks connected to the Service or to any server used by Insaan or to any of the services offered on or through the Service, by hacking, password “mining” or any other illegitimate or prohibited means; (iii) probe, scan, or test the vulnerability of the Service or any network connected to the Service, or breach the security or authentication measures on the Service, or any network connected to the Service; (iv) reverse look-up, trace, or seek to trace any information on any other authorized user of or visitor to the Service; (v) take any action that imposes an unreasonable or disproportionately large load on the infrastructure of the Service or systems or networks of Insaan or networks connected to the Service; (vi) use any device, software, or routine to interfere with the proper working of the Service or any transaction being conducted on the Service, or with any other person’s use of the Service; (vii) use the Service to harvest or collect e-mail addresses or other contact information; (viii) market, co-brand, private label, separately distribute, resell or otherwise permit third parties to access and use the Service without the express, separate and prior written permission of Insaan; (ix) create an intact reproduction of a page or pages of the Service into another service; or (x) use the Service in an unlawful manner or in a manner that could damage, disparage, or otherwise negatively impact Insaan.

c)     Non-Solicitation. You may not post or transmit through the Service any material which contains advertising or any solicitation with respect to products or services.

d)     Limitations on Reverse Engineering and Modification. You may not reverse engineer, decompile, disassemble, modify or create works derivative of the Service or any materials accessed through the Service.

e)     Proprietary Notices. You may not remove any proprietary notices, including copyright and trademark notices, or labels from the Service on any materials accessed through the Service.

f)      Compliance with Applicable Law. You are solely responsible for ensuring Your use of the Service is in compliance with all applicable foreign, federal, state and local laws, rules and regulations.

4.     User Obligations. By downloading, accessing, or using the Service in order to view information and materials or submit Material (as defined below) of any kind, You represent that You:

(i) are at least eighteen (18) years of age, or between thirteen (13) and seventeen (17) years of age and using the Service with parental or legal guardian consent and supervision; and

(ii) are registered to the extent required, and have not been previously restricted, suspended or terminated by Insaan; and

(iii) are not using another authorized user’s account without that person’s permission.

5.     Other Terms and Conditions. Additional notices or terms and conditions may apply to receipt of services, participation in a particular program, training, authorized user registration to other specific portions or features of the Service, all of which are made a part of these Terms of Use by this reference. If there is a conflict between these Terms of Use and the terms posted for or applicable to a specific portion of the Service, the latter terms shall control with respect to Your use of that portion of the Service.

6.     Third Party Material.  The Services may contain certain materials provided a third party.  Under no circumstances will Insaan be liable in any way for any content or materials of any third parties (including users), including for any errors or omissions in any content, or for any loss or damage of any kind incurred as a result of the use of any such content.

7.     Links to Other Services. Insaan may provide links, in its sole discretion, to other services. Insaan is not responsible for the availability of these outside resources or their contents. Insaan expressly disclaims any responsibility for the content, materials, accuracy of information and/or the quality of the products or services provided by, available through, or advertised on these third-party services, or the products or services provided by any third party.

8.     Password and Security. 

a)     Certain portions of the Services may require registration.  Registration by You as an authorized user for access to certain areas of the Service may require both a user name and a password (“Authorized User Credentials”). You may also have to provide certain registration information, all of which must be accurate and updated. You are not allowed to share or give Your Authorized User Credentials to anyone else. You are responsible for maintaining the confidentiality of Your password.

b)     You agree not to use another person’s Authorized User Credentials or select Authorized User Credentials:

(i) with the intent to impersonate another person;

(ii) subject to the rights of another person without authorization;

(iii) in violation of the intellectual property rights of another person; or

(iv) that Insaan, in its sole discretion, deems inappropriate or offensive or discriminates on the basis of race, color, sex, language, religion, political or other opinion, national or social origin, property, birth or other status.

c)     You acknowledge and agree that You shall have no ownership or other property interest in Your account and/or user name, and You further acknowledge and agree that all rights in and to Your user name and account are and shall forever be owned by and inure to the benefit of Insaan. Failure to comply with the foregoing shall constitute a breach of these Terms of Use, which may result in immediate suspension or termination of Your Authorized User Credentials.   Insaan reserves the right to delete or change Authorized User Credentials (with or without notice) at any time and for any reason.

9.     Termination. 

a)     These Terms of Use and Your right to use the Service will take effect the moment You access, or use the Service and will be in effect until terminated as set forth below. This right will automatically terminate in the event You breach any of these terms. Termination will be effective without notice. You may terminate these Terms of Use at any time by ceasing to use the Service. All applicable provisions of these Terms of Use as identified below will survive termination. Upon termination, You must destroy all copies of any aspect of the Service in Your possession.

b)     The following will survive termination of these Terms of Use for any reason: (i) the General section below; (ii) the provisions concerning rights in Your Materials that You have granted to Insaan; and (iii) Insaan’ proprietary rights, indemnity, disclaimers of warranty, limitation of liability, and governing law.

10.   Warranty Disclaimer. You expressly agree that use of the service is at your sole risk and you assume all risk. The service and its information, content, materials, and services are provided on an “as available,” “as is” basis. To the maximum extent permitted by law, insaan disclaims all warranties with respect to the service, including, but not limited to, the implied warranties of non-infringement, title, merchantability, quiet enjoyment, quality of information, fitness for a particular purpose, and results that may be obtained from use of the service. Insaan does not endorse, recommend, or make any warranties as to the content, information, materials, user materials, features, services, opinions, or statements available on or through the service or through links on the service. Insaan does not warrant that the service will meet your requirements, or that the operation of the service will be uninterrupted or error-free, or that defects in the service will be corrected. You specifically acknowledge that insaan is not liable for the defamatory, offensive or illegal conduct of other users or third-parties and that the risk of injury from the foregoing rests entirely with you.

11.   Limitation of Liability. To the maximum extent permitted by law, in no event will insaan be liable to you or any third party for (a) any special, incidental, consequential, punitive, or indirect damages (whether in contract, tort (including negligence), or otherwise), which include, without limitation, damages for personal injury, lost profits, lost data and business interruption, arising out of the use of, or inability to use, the service or (b) any aggregate liability in excess of one hundred dollars ($100), even if insaan has been advised of the possibility of such damages.

Some jurisdictions do not allow the disclaimer or exclusion of certain warranties or the limitation or exclusion of liability for incidental or consequential damages. Accordingly, some of the above limitations set forth above may not apply to you or be enforceable with respect to you. If you are dissatisfied with any portion of the service or with these terms of service, your sole and exclusive remedy is to discontinue use of the service.

If you are a user from new jersey, the foregoing sections titled “disclaimer of warranties” and “limitation of liability” are intended to be only as broad as is permitted under the laws of the state of new jersey. If any portion of these sections is held to be invalid under the laws of the state of new jersey, the invalidity of such portion will not affect the validity of the remaining portions of the applicable sections.

It is expressly understood and agreed that in the event any remedy hereunder is determined to have failed its essential purpose, all limitations of liability and exclusions of damages will remain in effect.

12.   Online Donations.  By submitting such credit card or payment information, You grant to the Insaan the right to provide such information to third parties for purposes of facilitating the completion of any transactions initiated by You or on Your behalf. Verification of information may be required prior to the acknowledgment or completion of any such transaction. It is Your responsibility to ascertain and obey all applicable local, state, federal, and international laws (including minimum age requirements) in regard to the receipt, possession, use, and sale of any product or service purchased from the Service.  You represent and warrant that you have the legal right to use any credit card(s) or other payment method(s) utilized in connection with any transaction.

13.   Internationa User. Insaan is based in the United States.  Insaan makes no representation that content, materials or products available on or through the Service are appropriate or available for use outside of the United States. If You access or use the Service from a location outside the United States, You are responsible for compliance with applicable laws, including local laws regarding online conduct and content and product use, and U.S. export laws and regulations.

14.   Indemnification You agree to indemnify, defend and hold Insaan and its affiliates and its and their respective governors, directors, officers, employees, volunteers, and agents harmless from and against any and all claims, actions, demands, damages, costs, liabilities, losses and expenses (including reasonable attorneys’ fees and costs) arising out of Your use of the Service.

15.   Privacy Policy. You understand, acknowledge, and agree that the operation of certain programs, services, materials, or information in the Service requires the submission, use and dissemination of various personal identifying information. Accordingly, if You wish to access and use those programs, services, materials, or information of the Service, You acknowledge and agree that Your use of the Service will constitute acceptance of the personal identifying information collection and use practices contained in the privacy policies posted on the Service.

16.   General. These Terms of Use are governed by and construed in accordance with the laws of the State of New York. Any action or proceeding brought by You or Insaan shall be brought only in a court of competent jurisdiction located in the State of New York and You and Insaan agree to submit to personal jurisdiction of those courts for purposes of any action or proceeding. These Terms of Use constitute the entire understanding and agreement between Insaan and You with respect to the Service and any transactions contemplated in these Terms of Use, and supersede all prior or contemporaneous oral or written communications with respect to the subject matter of these Terms of Use, all of which are merged into these Terms of Use. You may not modify, amend or alter in any way these Terms of Use. In the event any provision of these Terms of Use are found to be invalid or unenforceable pursuant to judicial decree, the remainder of these Terms of Use will remain valid and enforceable according to its terms. Any failure by Insaan to strictly enforce any provision of these Terms of Use will not operate as a waiver of that provision or any subsequent breach of that provision. The disclaimers and limitations of liability will survive any termination or expiration of these Terms of Use. 

In accordance with Insaan’s by-laws, there is no maximum time for board engagement, but a minimum engagement of five years is expected of Board members for planning purposes, to add-value and ensure mutual learning and satisfaction of all parties. In addition, to their fiduciary responsibilities set out below, and the general contributions in terms of expertise, knowledge, and networks, Board members are expected to make an annual donation of $US 10,000 (ten thousand United States dollars) or an in-kind/expertise/network contribution of the same amount, preferably in January and/or in two installments during the year. This contribution requirement, in line with US industry norms, is important to ensure buy-in and is critical to partially cover operational expenses. As a corollary of this important role, and to ensure a degree of financial visibility, Board members must give three months’ notice in the unlikely scenario of an early resignation.

Mandate

The Board of Directors is the governing body of Insaan and is responsible for exercising oversight over the organization and its management. The Board is committed to Insaan’s vision and mission and dedicated to ensuring its success.

The Board is ultimately responsible for all aspects of the organization’s activities. Specific responsibilities and activities of the Board of Directors include:

Mission. The Board, with advice and counsel from Insaan’s senior management, determines Insaan’s vision (what it wants to be and do) as well as its mission (its purposes, programs and priorities).

Executive Management. The Board selects, compensates, evaluates and, if necessary, replaces the Chief Executive Officer (CEO). The Board’s management of, and relationship with, the CEO is critical to the success of the organization.

Oversight. The Board is responsible for ensuring that Insaan is operated in a responsible and effective manner. The Board’s oversight responsibilities relate to three principal areas:

Finances. Although the financial management (the actual handling of the day-to-day accounts) is management’s responsibility, the Board must ensure the integrity and reliability of Insaan’s finances, and shall:

Review and approve the annual program budget, and monitor adherence to the budget;
Define the investment policy for Insaan’s funds and monitor its implementation;
Oversee and ensure compliance with: 1) all terms of “contracts with clients”; 2) all financial regulatory matters; and 3) conflict of interest policies throughout Insaan.

Programs. The Board reviews and approves the strategic plan of the organization, and monitors implementation of the plan.

Organizational Policies. The Board is responsible for reviewing and approving Insaan’s organizational policies that relate to legal or compliance issues.

Resource Development. Board members are expected to be proactive in identifying, engaging and persuading prospective financial supporters of Insaan’s mission. In this, they work in close partnership with the CEO and Insaan’s staff.

Advice. Board members offer constructive criticism, advice and guidance to management.

Other. Board members should serve in leadership positions and/or undertake special assignments as requested and in response to Insaan’s needs.

In addition, the Board of Directors serve as an ambassador and advocate for Insaan in order to promote Insaan’s programs and reputation with key constituencies.

The Board of Directors will be presented with any materials needed to participate in the meetings. Examples of such documentation include:

• Agendas;

• Financial statements;

• Program updates; and

• Other relevant materials.

Composition

The Board of Directors will normally be made up of no less than three members. Board members complement each other by contributing a variety of backgrounds, experiences and perspectives. Specific skill sets include, but are not limited to: vision, advocacy and communications capability, leadership. More importantly, Board members must be able to contribute broadly to the Board deliberations through a global view and a strategic approach to solving problems. In addition, Board members must:

• Be strongly committed to Insaan, its vision and mission.

• Conduct their official Insaan-related duties in a manner such that public trust in the integrity, objectivity, and impartiality of Insaan is conserved and enhanced; and

• Keeping confidential all information and materials classified as such and obtained as a result of membership on the Insaan Board.

Insaan has three Officers appointed by Insaan’s Board of Directors in a process described below. These Officers are:

1. President (or Chair)

2. Secretary

3. Treasurer

Chair

The Chair is a member of the Board. The President shall be Insaan’s Chief Executive Officer. The President is responsible for financial, administrative and policy matters.

Responsibilities include (but are not limited to):

• Provide leadership to the Board of Directors, who sets policy, in order to achieve Insaan’s mission;

• Chair meetings of the Board after developing the agenda; draft the annual report to the Board;

• Encourage Board’s role in strategic planning;

• Appoint the chairpersons of committees, in consultation with other Board members;

• Serve ex officio as a member of committees and attends their meetings when invited;

• Handle issues confronting the organization;

• Help guide and mediate Board actions with respect to organizational priorities and governance concerns;

• Review any issues of concern to the Board;

• Ensure that decisions of the Board are implemented;

• Monitor financial planning and financial reports;

• Play a leading role in fundraising activities;

• Liaise with other organizations involved in activities similar or complementary to those of Insaan;

• Evaluate annually the performance of the organization in achieving its mission;

• Liaise with and assist other Officers and Board members as required in the performance of their duties; and

• Informally evaluate the effectiveness of the Board members.

Secretary 

The Secretary is a member of the Board. The Secretary is responsible for administrative matters pertaining to Insaan.

Responsibilities include (but are not limited to):

• Maintain records of the Board and ensures effective management of organization’s records;

• Manage minutes of Board meetings;

• Ensure minutes are distributed to members shortly after each meeting;

• Is familiar with legal documents (by-laws, etc.) to note applicability during meetings; and

• Assist other Officers and Board members as required in the performance of their duties.

Treasurer

The Treasurer is a member of the Board. The Treasurer is responsible for financial matters pertaining to Insaan.

Responsibilities include (but are not limited to):

• Oversee finances of the organization;

• Administrate, if needed, fiscal matters of the organization;

• Provide annual budget to the Board for members’ approval;

• Ensure development and Board review of financial policies and procedures; and

• Assist other Officers and Board members as required in the performance of their duties.

Audit Committee (or Auditor)

Responsibilities shall include:

• Reviewing and approving the audit scope and fees.

• Ensuring a direct line of communications with the organization’s auditor.

• Consider and review, with management and the auditors, the adequacy of the organization’s risk management methodology and internal controls, including computerized information system controls and security.

• Providing oversight of the organization’s conflict of interest policy and keeping the board apprised of any changes required in the policy or its implementation.

• Reviewing the adequacy of financial reports provided by the board and making recommendations for their improvement.

• Reviewing and addressing the management letter and auditor’s comments.

• Review any serious difficulties or disputes with management encountered during the course of the audits.

• Review published documents containing the organization’s financial statements and consider whether the information contained in these documents is consistent with the information contained in the financial statements.

• Make recommendations to the board based on the committee’s review activities.

Conflict of Interest

It is the responsibility of Board members to:

• Identify an actual, perceived or potential conflict of interest;

• Withdraw from discussions and votes on issues where there is perceived, potential or actual conflict of interest.

Compensation

Consistent with the policy of Insaan, members are expected to serve on a voluntary basis, that is, without compensation.

Term

There is no time limit to the terms of Board members. Similarly, there is no limit to the terms of the Officers. However, their positions in office must be reviewed every two years by the Board of Directors, which recommends continuation or changes to the appointments.

Officers who resign before the completion of their term will be replaced. The Board of Directors, in consultation with the Officers, will find and approve a suitable replacement.

Nominations for vacant (or about to be vacated) officer posts will be solicited in a timely fashion by the Board of Directors, in consultation with the Officers. Officers will be selected by the Board of Directors. Officers must have the competencies, experience and skills required to fulfill their responsibilities, as described above.

Attendance

A Board member is expected to attend Board meetings, participate in designated committee work and remain informed of significant matters relating to Insaan and its activities.

Conduct of Business

The Board shall conduct its business through face-to-face meetings and teleconferences.

 Voting and Decision-Making Process

All members of the Board of Directors will be entitled to vote.

The Board of Directors will seek to develop its decisions on items within their mandate from a position of consensus. Consensus is defined as a position or decision which members can endorse even if, in their view, it is not the optimal approach/recommendation. In the event of a failure to reach consensus, a recommendation will be taken via a vote where 50 percent + 1 of the voting members present at the in-person meeting or the teleconference carries the motion. Dissenting opinions, where identified by a Board member as significant, will be noted.

Agenda Items

Items for the subsequent agenda will be noted in the minutes of the previous meeting. Additional items will be brought to the attention of the Secretary in advance of the meeting.

Minutes

The minutes should normally:

• Summarize the discussions;

• Reflect, where necessary, significantly divergent opinions; and,

• State the Board of Directors’ decisions clearly, elucidating time frames and responsibilities where appropriate.

The minutes will be produced in a timely manner. Once approved, a summary will be posted on Insaan’s platform for ease of access to Board members.

Frequency of Meetings

A minimum of two Board meetings, and up to four meetings, will be conducted each year, with additional meetings and/or teleconferences as required. The Officers may consult regularly and frequently via e-mail and teleconference as necessary.

Meetings could be held in New York, United States, or any other easily accessible location for Board members. The use of teleconference or other means will be facilitated to maximize participation and reduce barriers.

As Insaan Group employees, volunteers, and Board members, we all have the opportunity to support the organization in various ways, and social media networks – such as Facebook, YouTube and Twitter – are a growing avenue for this.

When participating in social networks, please consider the following ideas on how to represent Insaan Group in a social media environment and ways that you can appropriately incorporate it into your postings.

Blogs, wikis, and other forms of online discourse are individual interactions, not company communications. Use common sense and be mindful that what you write will be public for a long time.

Identify yourself — name and, when relevant, your role at the Insaan Group — when you post something about Insaan Group related matters. You should make it clear that you are speaking for yourself and not for Insaan Group.

If you publish a blog or post to a blog outside of Insaan Group, and it has something to do with the work you do or subjects associated with Insaan Group, use a disclaimer such as this: “The postings on this site are my own and don’t necessarily represent Insaan Group’s positions, strategies, or opinions.”

Respect copyright, fair use, and financial disclosure laws.

Do not provide Insaan Group’s confidential or other proprietary information. Ask permission to publish or report on conversations that are meant to be private or internal to Insaan Group.

Don’t cite or reference donors, ventures, partners, volunteers, or vendors without their approval. Respect for Insaan’s Donor Privacy Policy is of utmost importance.

Respect your audience. Show proper consideration for others’ privacy and for topics that may be considered objectionable or inflammatory—such as politics and religion.

Find out who is researching the topic or blogging on the topic and cite them.

Don’t pick fights, be the first to correct your own mistakes, and don’t alter previous posts without indicating that you have done so.

Add value. Provide worthwhile information and perspective.